People & Culture (HR) Assistant

At ClearSpace, we believe in reusability, in affordability driving disruption, and that no progress is real unless it is sustainable.

Our company was founded in 2018 out of the realization that in-orbit servicing and space debris removal are vital services for the future of space exploration and operations. Today ClearSpace has assembled an expert engineering team and is leading the way toward sustainable space operations. From a garage in Switzerland, we now operate across Europe and the US, and are working with world-leading institutions and companies to bring our dream of a sustainable space ecosystem to life.

Motivated to join us and make a difference beyond earth? We are currently looking a People & Culture (HR) Assistant to join the team!

The Role 

We are seeking a highly organized, proactive, and detail-oriented individual to provide comprehensive administrative support to our People & Culture (HR) team. This role is integral to ensuring smooth HR operations across multiple countries, including the UK, Switzerland, Luxembourg, and Germany. The ideal candidate will have experience in HR processes, an understanding of Swiss and international employment practices, and a keen interest in fostering a positive employee experience. This role offers an exciting opportunity to grow and contribute to enhancing our People & Culture initiatives. Fluency in both English and French is required.

Responsibilities:

• Support the end-to-end recruitment process, including posting job openings, scheduling interviews, and assisting with onboarding to ensure a seamless experience for new hires.
• Own and manage global onboarding and offboarding processes, ensuring smooth transitions for employees across all locations.
• Draft contracts, work references, and other essential HR documents, ensuring compliance with local employment laws and regulations.
• Assist with payroll-related coordination across Switzerland, Luxembourg, the UK, and other international locations, working with external payroll providers to ensure accuracy.
• Manage employee benefits programs, liaising with brokers and relevant suppliers to ensure the effective delivery of benefits in multiple locations.
• Assist in administering performance reviews, coordinating training and development programs, and supporting People & Culture initiatives that promote employee engagement and growth.
• Support the implementation of global HR programs and best practices, ensuring alignment with local employment regulations.
• Provide regular HR reports (e.g., headcount, attrition rates, etc.) and track key HR metrics.
• Maintain employee records in compliance with global HR practices and local data protection laws (e.g., GDPR).

Must Have:

• Exceptional attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently.
• Proven experience in Human Resources roles; experience in Swiss and international environments is a plus.
• Fluency in both English and French, with excellent written and verbal communication skills in both languages.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with HR tools is a plus.
• Exceptional attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Excellent interpersonal skills, with the ability to work effectively in a multicultural and bilingual environment.
• Strong problem-solving abilities and a proactive approach to managing tasks.

Nice to Have:

• Knowledge of labor laws, employee benefits, and social insurance systems in the UK, Switzerland, Luxembourg, and Germany.
• A degree or certification in Human Resources or a related business field.
• Experience working in a multinational environment with exposure to diverse country regulations.

What's great in the job?

• Great team of smart people, in a friendly and open culture
• The freedom to evolve and grow within a team of experienced specialists
• Real responsibilities and challenges in a fast evolving company
• A caring and collaborative working environment
• The possibility of partial remote working and flexible hours